Print Management Software: Which One Do You Actually Need?
We install and support three solutions. Each does print management well, but they work differently and suit different setups. Here is an honest breakdown so you can pick the right one.
At a Glance
PaperCut MF
Any brand, any fleet
Universal. Manages Epson, Canon, Sharp, Develop and anything else on your network.
Canon uniFLOW
Canon devices, cloud-native
Deep Canon integration. Enterprise security, audit trails, Microsoft 365 built in.
Epson Print Admin
Epson devices, no server
Runs on the printer itself. Simple, effective, zero infrastructure overhead.
PaperCut MF
Works with every brand. The universal choice.
PaperCut MF sits on your network and talks to all your printers and copiers, regardless of manufacturer. Epson, Canon, Sharp, Develop, HP, whatever you have. It tracks who prints what, lets you set rules to cut waste, and locks down printing so confidential documents stay confidential. We install it, configure it and support it as part of managed print.
Best for:
Businesses with mixed-brand fleets or multiple printer manufacturers. If you have Epson, Sharp and Canon machines on the same network, PaperCut manages them all from one dashboard.
Canon uniFLOW Online
Canon's own cloud platform. Deep integration, enterprise security.
uniFLOW Online is Canon's cloud-based print and scan management solution. It integrates directly with Canon devices at a hardware level, giving you tighter control than third-party software can offer. Secure pull-printing, detailed cost accounting by user or department, mobile printing from any location, and direct integration with Microsoft 365, Google Workspace and cloud storage. The security is where uniFLOW really stands out: encrypted document handling, full audit trails, and compliance reporting that satisfies regulated industries.
Best for:
Businesses running Canon devices who want the tightest possible integration between hardware and software. Particularly strong for regulated industries (legal, finance, healthcare) where audit trails and document security are non-negotiable.
Epson Print Admin
Built into Epson. No server required.
Epson Print Admin (EPA) runs directly on Epson WorkForce Enterprise devices. No separate server, no additional infrastructure. It handles secure print release, user authentication, scan workflows and cost tracking. The Serverless version means it literally runs on the printer itself, which keeps IT overhead to a minimum. If you are running an Epson fleet and want print management without the complexity of a separate software platform, EPA does the job well.
Best for:
Businesses with Epson-only fleets who want straightforward print management without installing and maintaining separate server software. The serverless approach is ideal for smaller IT teams.
Not Sure Which One You Need?
If you have machines from different brands, PaperCut is the obvious choice. It manages everything from one place regardless of manufacturer.
If you are running Canon devices and need enterprise-grade security with full audit trails, uniFLOW gives you deeper integration than PaperCut can offer on Canon hardware.
If you have Epson machines and want print management without installing server software, EPA does the job without adding complexity.
We install all three. We will tell you which one makes sense for your setup. No agenda, no upselling. Call us or fill in the form and we will give you a straight answer.
Need Help Choosing Print Management Software?
Tell us what you are printing, how many devices you have, and what matters most. We will recommend the right solution. Free, no-obligation advice.